Pack 612 Adult Leadership & Volunteer Positions

Cub Scouting is a volunteer-led, family-supported program. Pack 612 depends on parents, guardians, and other adult volunteers working together to provide our Scouts with a safe, organized, and exciting Scouting experience.

There are many ways to serve—some positions work directly with Scouts, while others provide important behind-the-scenes support. You do not need previous Scouting experience to volunteer. Training and resources are available to help every leader succeed.

Pack 612 may not have a separate volunteer serving in every position at all times. When a position is vacant, its responsibilities may be shared among other members of the Pack leadership team until a volunteer can be found.

Training for Adult Leaders

Registered adult leaders must complete the training required by Scouting America and the Daniel Boone Council for their position.

This generally includes:

• SAFE Guarding Youth Training before registration as an adult leader

• Appropriate position-specific training

• Any additional training required for particular activities or leadership responsibilities

• Any training required by our chartered organization, when applicable

Leaders are responsible for keeping required training current throughout their service with Pack 612.

Key Pack Leadership

Chartered Organization Representative (COR)

The Chartered Organization Representative serves as the connection between Pack 612, our chartered organization, and the Daniel Boone Council.

Responsibilities may include:

• Represents the chartered organization within the Pack

• Maintains a close working relationship with the Committee Chair and Cubmaster

• Serves as the liaison between the Pack and chartered organization

• Helps recruit and approve registered adult leaders

• Assists with annual Pack charter and registration responsibilities

• Encourages service to the chartered organization

• Helps ensure Pack leadership and resources are in place

• Completes required training and maintains current youth protection training

Cubmaster

The Cubmaster is the Pack's primary program leader and is often the most visible adult leader to Scouts and families.

Responsibilities include:

• Leads and hosts Pack meetings, ceremonies, and awards programs

• Helps create a fun, engaging, and welcoming Pack environment

• Works with Den Leaders to support the Cub Scout program

• Helps ensure Scouting America safety and youth protection policies are followed

• Helps recruit Den Leaders, Assistant Den Leaders, and other volunteers

• Works closely with the Chartered Organization Representative and Committee Chair

• Participates in Pack leadership and planning meetings

• Coordinates with district and council resources when assistance is needed

• Helps ensure Pack activities and outings are appropriately planned

• Completes required training and maintains current youth protection training

Den Leader & Assistant Den Leader

Den Leaders are the adults who work most directly with our Scouts. Each Lion, Tiger, Wolf, Bear, Webelos, and Arrow of Light den needs adults willing to help guide Scouts through their Adventures.

Responsibilities include:

• Plans and leads den meetings and activities

• Guides Scouts through required and elective Adventures

• Helps Scouts work toward advancement

• Communicates with parents about meetings, activities, and advancement

• Encourages parent participation within the den

• Coordinates with the Cubmaster and other Den Leaders

• Helps prepare Scouts for Pack activities and ceremonies

• Maintains a safe, positive, and age-appropriate den environment

• Completes required training and maintains current youth protection training

Assistant Den Leaders support the Den Leader and can step in to help lead meetings, activities, and Adventures when needed.

Pack Committee

While the Cubmaster and Den Leaders deliver much of the program directly to Scouts, the Pack Committee handles many of the behind-the-scenes responsibilities that allow the program to operate successfully.

Committee Chair

The Committee Chair leads the Pack Committee and helps coordinate the administrative side of Pack 612.

Responsibilities include:

• Works closely with the Cubmaster and Chartered Organization Representative

• Recruits volunteers to fill Pack leadership and committee positions

• Helps ensure Pack responsibilities are delegated and completed

• Prepares agendas for Pack planning and committee meetings

• Leads committee meetings

• Encourages participation by Pack leaders and parents

• Helps coordinate the Pack's annual planning process

• Assists with annual Pack registration and charter responsibilities

• Encourages Pack representation at Looking Glass District Roundtables

• Helps ensure vacant committee responsibilities are covered

• Completes required training and maintains current youth protection training

Committee & Coordinator Positions

Secretary / Communications Coordinator

This position helps keep Pack families informed and Pack records organized.

Responsibilities may include:

• Records and distributes Pack committee meeting minutes

• Maintains important Pack records and documents

• Helps maintain the Pack calendar

• Communicates upcoming activities and deadlines to families

• Assists with the Pack website, email communications, and social media

• Helps distribute Pack announcements and information

• Assists with membership records when needed

• Completes required training and maintains current youth protection training

Treasurer

The Treasurer manages the financial responsibilities of Pack 612.

Responsibilities include:

• Maintains Pack checking and savings accounts

• Helps prepare the Pack's annual budget

• Pays approved Pack expenses

• Maintains accurate financial records

• Tracks Pack dues and other payments

• Tracks individual Scout fundraising credits or accounts when applicable

• Works with the Fundraising Coordinator on Pack fundraisers

• Provides financial reports at Pack committee meetings

• Helps ensure Pack funds are handled responsibly

• Completes required training and maintains current youth protection training

Fundraising Coordinator

Fundraising allows Pack 612 to provide activities and opportunities beyond what basic Pack dues can support.

Responsibilities include:

• Identifies appropriate Pack fundraising opportunities

• Helps organize programs such as Camp Card sales

• Works with the Treasurer to properly account for fundraising proceeds

• Develops plans and schedules for fundraising projects

• Communicates fundraising information to Scouts and families

• Serves as a Pack contact for fundraising programs offered through the Daniel Boone Council

• Encourages Scout and family participation

• Reports fundraising results to the Pack Committee

• Completes required training and maintains current youth protection training

Advancement Coordinator

The Advancement Coordinator helps make sure Scouts receive the recognition they have earned.

Responsibilities include:

• Works with Den Leaders to ensure completed Adventures and advancement are recorded

• Maintains advancement information in Scoutbook

• Helps track service, camping, hiking, and other records when applicable

• Runs advancement reports before Pack recognition ceremonies

• Coordinates the purchase of belt loops, Adventure pins, rank badges, patches, and other awards

• Organizes advancement items for Pack meetings and ceremonies

• Helps ensure every Scout receives earned recognition in a timely manner

• Reports advancement information to the Pack Committee

• Completes required training and maintains current youth protection training

Membership Coordinator

The Membership Coordinator helps welcome new families and keep Pack 612 growing.

Responsibilities include:

• Works with the Looking Glass District and Daniel Boone Council on recruiting opportunities

• Helps coordinate school recruiting events, community events, and joining nights

• Welcomes new Scouts and families to Pack 612

• Helps new families complete registration

• Coordinates orientation information for new families

• Encourages current Scouts to invite friends to join

• Maintains an accurate Pack roster

• Follows up with families who may be leaving the program

• Helps Arrow of Light families prepare for their transition to a Scouts BSA troop

• Completes required training and maintains current youth protection training

Pack Trainer / Training Coordinator

The Pack Trainer helps our adult volunteers understand and complete the training needed for their positions.

Responsibilities include:

• Helps new leaders identify their required position-specific training

• Communicates training opportunities offered by Scouting America, the Looking Glass District, and Daniel Boone Council

• Encourages leaders to complete additional outdoor and advanced training

• Helps maintain Pack training records

• Reminds leaders when required training needs to be renewed

• Helps new volunteers understand their roles and available resources

• Reports training needs to Pack leadership

• Completes required training and maintains current youth protection training

Depending on the Pack's needs, the Membership Coordinator and Pack Trainer roles may be held by the same person or by separate volunteers.

Outdoor Activities Coordinator

Outdoor adventure is an important part of Cub Scouting. This volunteer helps turn those adventures into safe and organized Pack experiences.

Responsibilities include:

• Helps schedule Pack hikes, campouts, fishing trips, and other outdoor activities

• Coordinates activity planning with the Pack Committee and Cubmaster

• Helps register Pack 612 for district and council outdoor programs

• Coordinates camping opportunities offered by the Daniel Boone Council

• Helps reserve campsites and activity locations

• Ensures required health and medical forms have been collected

• Helps communicate packing lists, schedules, and activity information to families

• Coordinates transportation planning when appropriate

• Helps ensure necessary permits, forms, and activity requirements are completed

• Promotes outdoor opportunities to Pack families

• Completes any activity-specific training required for Pack outings

• Maintains current youth protection training

Events Coordinator

Pack 612 has many special activities throughout the year, and this position helps bring them together.

Responsibilities may include:

• Coordinates Pack events and special activities

• Develops event schedules and volunteer needs

• Helps organize activities such as the Pinewood Derby, Blue & Gold celebration, holiday activities, family events, and Pack outings

• Coordinates facilities, food, supplies, and decorations

• Recruits parents to help with individual portions of an event

• Works within approved Pack budgets

• Communicates event details to Pack families

• Reports event plans to the Pack Committee

This can also be divided among several volunteers, with different parents coordinating individual Pack events.

Equipment / Quartermaster Coordinator

Pack 612 owns equipment and supplies used for camping, activities, ceremonies, and events. This volunteer helps keep those resources organized.

Responsibilities may include:

• Maintains an inventory of Pack-owned equipment

• Organizes and stores Pack camping and activity gear

• Coordinates equipment needed for Pack events

• Identifies items that need repair or replacement

• Helps maintain Pinewood Derby and other Pack equipment

• Coordinates check-out and return of Pack equipment

• Makes recommendations for future equipment purchases

Service Project Coordinator

Service is an important part of the Scouting experience.

Responsibilities may include:

• Identifies age-appropriate community service opportunities

• Coordinates Pack service projects

• Works with community organizations and our chartered organization

• Communicates project details and needed supplies to families

• Coordinates volunteers and materials

• Helps ensure service projects follow Scouting America guidelines

• Works with the Advancement Coordinator to record service when appropriate

Committee Member At-Large

Not every volunteer needs a specialized job. Committee Members At-Large provide flexible support wherever the Pack needs help.

Responsibilities may include:

• Participates in Pack planning and committee meetings

• Serves as a voting member of the Pack Committee when registered in that role

• Assists committee coordinators and Pack leaders

• Helps with special events and projects

• Takes responsibility for short-term assignments

• Provides additional adult leadership when appropriate

• Helps fill temporary gaps when another position is vacant

• Completes required training and maintains current youth protection training

This is a great role for a parent who wants to become more involved without immediately taking responsibility for a major Pack position.

Youth Leadership Supporting the Pack

Den Chief

A Den Chief is not an adult position. A Den Chief is an older Scout from a Scouts BSA troop who is assigned to help a Cub Scout den.

A Den Chief can be an excellent role model and provides younger Scouts with a connection to the next stage of their Scouting journey.

Responsibilities include:

• Assists the Den Leader with games, activities, and meetings

• Meets with the Den Leader to prepare for upcoming activities

• Helps teach basic Scouting skills

• Sets a positive example for Cub Scouts

• Demonstrates proper uniforming and Scout spirit

• Lives by the Scout Oath and Scout Law

• Helps Webelos and Arrow of Light Scouts learn about Scouts BSA

• Helps Arrow of Light Scouts prepare for the transition to a troop

• Completes Scouting America's Den Chief training

There's a Place for Everyone

You do not have to become Cubmaster or a Den Leader to make a difference in Pack 612.

Some volunteers lead Scouts every week. Others manage finances, plan a campout, organize the Pinewood Derby, maintain our website, coordinate a service project, help with fundraising, buy awards, prepare food, or simply take responsibility for one activity.

Every position supports the same goal: providing our Scouts with the best possible Cub Scouting experience.

If you have a skill, interest, or simply a willingness to help, there is a place for you on the Pack 612 team.